Accounting and Bookkeeping

Chart of accounts, general ledger, invoices, bills, customer balances, sales-tax collection, bank feeds, and the closing process.

Accounting systems are the authoritative record for financial reporting, tax filing, and audit history. Replacing them mid-year — or without a bookkeeper in the loop — introduces reconciliation and compliance risk that has nothing to do with your operation.

• Customer records (with cross-system identifiers preserved)
• Invoices and invoice status
• Payments and payment methods
• Credit memos and refunds
• Chart of accounts and classes
• Tax rates and jurisdictions
• Vendor and expense records where relevant

• Billing-ready records assembled from completed work
• Approved change orders attached to the operational record
• Labor and material summaries connected to jobs or projects
• Customer contact updates once approved in The Forge
• Payment intent metadata connected to jobs and invoices

• Job or project marked complete
• Change order approved
• Payment received (from The Forge's payment channel)
• Customer inactivated or reclassified
• Recurring service completed

• Copying job details into an invoice by hand
• Reassembling change orders from email or text before billing
• Reconciling payments that don't reference the operational record
• Duplicating customers between operations and the ledger
• Manually tagging revenue to a location, class, or entity

• Owner / executive
• Finance and accounting
• Operations manager
• Office administrator

• Completed work not yet invoiced
• Days from completion to invoice creation
• Change-order value approved vs. billed
• Revenue by location, class, or entity from operational records
• Labor cost vs. billed labor by job

• Uses the accounting provider's OAuth or scoped API token where available.
• Requires only the minimum object scopes needed for invoicing and customer sync.
• Sensitive ledger objects (bank feeds, payroll totals) are not requested unless a specific customer scope requires them.

• Provider APIs may restrict certain object updates to admin roles.
• Some provider plans do not expose classes, locations, or projects.
• Reconciliation of historical transactions remains a bookkeeper task.
• Deleted transactions in the ledger cannot always be reflected retroactively in operational reports.

The Forge is not a bookkeeping platform and does not replace the general ledger. It replaces the manual re-entry, spreadsheets, and reconciliation gymnastics that sit around the ledger.