Skip to main content
The Forgeby HustleForge
Get My Plan

Schedule to Payroll

Schedules, time entries, approvals, and job context live in separate systems, so payroll runs without the operational picture behind the hours.

Trigger

Pay-period boundary reached, or a schedule change is approved.

Participating systems

Scheduling system · Timekeeping system · The Forge · Payroll provider

Connect Our Schedule-to-Payroll WorkflowGet My Forge Plan →

Steps

What happens at each handoff

Scheduling systemEmployeesThe ForgeManagerThe Forge → Payroll providerPayroll provider
  • Time entries are unassigned to any job or shift. — The Forge holds the entry at pending-approval and surfaces it to the manager rather than sending an unclassified hour to payroll.
  • The payroll provider's API rejects the batch (tax code missing, employee inactive). — The specific rejection is surfaced to the workforce admin with the affected entries listed; the good entries are not partially sent.

Source of truth

Which system keeps the official record

Type of information

Payroll runs and tax filings

System that keeps the official record

Payroll provider

Read source

Payroll API

Write destination

Payroll API (time entries / wage summaries)

Conflict policy

The payroll provider keeps the official record for processed payroll and tax reporting.

Type of information

Approved operational hours

System that keeps the official record

The Forge

Read source

Time-entry submission

Write destination

Payroll provider

Conflict policy

The Forge holds the approved operational hours record for reporting and dispute review.

Metrics unlocked

  • Hours approved with full job / location context
  • Overtime concentration by department or crew
  • Scheduled vs. actual hours
  • Rejected time-entry rate by reason

Roles

  • Workforce, HR, or payroll administrator
  • Operations manager
  • Finance and accounting

Industries

  • Home services
  • Contractors
  • Professional services
  • Multi-location retail and service

Exceptions

When things go wrong

When

Time entries are unassigned to any job or shift.

Then

The Forge holds the entry at pending-approval and surfaces it to the manager rather than sending an unclassified hour to payroll.

When

The payroll provider's API rejects the batch (tax code missing, employee inactive).

Then

The specific rejection is surfaced to the workforce admin with the affected entries listed; the good entries are not partially sent.

When

A retro-active edit is made in the payroll provider after send.

Then

The Forge stores the edit reference, marks the operational entry as adjusted, and preserves the audit trail.

Other workflows

Lead to Appointment

A lead arrives from an ad, form, or referral and sits unattended while someone remembers to book them.

Job to Invoice

Completed work sits for days before it is billing-ready. Field notes, photos, change orders, and hours live in different places, and the office assembles the invoice by hand.

Marketing Campaign to Revenue

Ad platforms report clicks and forms. The CRM reports opportunities. Scheduling reports appointments. Operations reports completed work. Accounting reports revenue. No system connects the full path.